Personal Assistant to R&D Senior Leadership Team

IFS is a billion-dollar revenue company with 5000+ employees on all continents. We deliver award-winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters–at the Moment of Service™.

At IFS, we're flexible, we're innovative, and we're focused not only on how we can engage with our customers, but on how we can make a real change and have a worldwide impact. We help solve some of society's greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and accept that there are so many different perspectives in this world. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.
By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We're looking for innovative and original thinkers to work in an environment where you can 
#MakeYourMoment so that we can help others make theirs.

If you want to change the status quo, we'll help you make your moment. Join Team Purple. Join IFS.

We are looking for highly motivated Administrative Assistants for the Senior Leadership team (SLT), in the Research & Development (R&D) organization. The SLT work together closely and meet once a week. The Senior Leaders have very busy calendars and would need assistance in managing their daily calendars and scheduling. You would be working with other Executive Assistants and team members, for scheduling and relaying communication.

Our team of Executive Assistants (EA’s) and Administrative Assistants work in a fast pace environment to ensure efficiency for IFS and our Leaders. Our greatest challenge, and equally our greatest gift, is that we are a Global Team. IFS is made up of people from all over. This is a great experience to learn from others, but you will need to juggle and be aware of multiple time zones.

Our internal Business Systems is where you’ll navigate expenses for the SLT and is our employee portal. Making sure you are proactive in getting expenses and time off submitted prior to the deadline and following-up with Senior Leaders and Approvers. 

Communication is key in a fast pace environment that works around the clock in every time zone. We use Microsoft Outlook for calendars, scheduling, and email. We use Microsoft Teams for our meetings, chat and storing of files. Other tools consist of (but not limited to) Microsoft Forms, PowerPoint, Word, SharePoint, Confluence and Workplace.

Outline of Duties and Responsibilities

• Managing multiple calendars and scheduling meetings
• Managing multiple expense reports
• Creating spreadsheets and tracking tasks
• Creating and editing documents and/or presentations
• Following up with Senior Leaders and the Admin Support Team
• Support coordination of project where needed
• Understand Senior Leaders organization and support as needed
• Presentations

Outline of Skills and Qualifications

• Highly motivated and an engaged employee
• Proactive and cognizant of deadlines
• Works efficiently and comes prepared
• Someone with a ‘ready to learn’ attitude
• Able to work in a fast pace environment and willing to ask questions

This is position working for Senior Leaders, you will need to have previous experience, be an expert at using Outlook Calendar and self-motivated; to be successful in this career opportunity.